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How to Use ChatGPT to Analyze Data?

Olga Gubanova


June 6, 2024

Have you ever wondered about AI's two sides?

If you think artificial intelligence is evil, you are among the 30% of workers who fear being replaced by a machine. The fear is not unfounded: since 1980, initial advances in AI and automation have reduced wages by as much as 70%. Today, thanks to the emergence of large language models (LLM) like GPT, we see automation affecting educated employees—young adults fear AI taking jobs.

And here's the other side of the coin. Artificial intelligence is changing society right now. It's making our lives much more interesting!

A significant 81% of office employees believe AI enhances their work efficiency. A virtual assistant frees humanity's most important resource - time for new ideas.

The era of automating intelligent tasks is upon us. OpenAI's most potent language model, chatGPT, can handle complex statistical and mathematical tasks such as data analysis.

In this article, we'll share how ChatGPT can turn your raw data into tangible projects for unprecedented business expansion.

Business Advantages of Data Analytics

Data analytics explores, cleans, and transforms data to discover useful information, draw conclusions, and support decision-making. For businesses, it means gleaning actionable insights from vast amounts of data to drive growth, improve operations, and optimize the customer experience.

Identify market trends and patterns using chatgpt for data analysis. Companies can pinpoint emerging trends by delving into sales data, social media metrics, and other pertinent data sets.

For instance, a retailer might discern that organic products are garnering attention among its clientele, enabling timely adjustments to inventory and marketing strategies.

Improve customer targeting and personalization. Data analytics can provide detailed information about customer behavior and preferences.

For instance, understanding how to use chatgpt to analyze data is crucial for an online shop. By employing browsing and purchase data, they can send personalized product suggestions to customers, increasing the chance of a sale.

If this is your topic, check out the tips on reducing the abandonment of e-commerce applications with ChatGPT.

Optimize and improve operational efficiency. By analyzing operational data, businesses can identify bottlenecks, inefficiencies, and areas of loss in their processes.

For instance, a manufacturing company might analyze data to identify machines causing production delays. They might also explore questions like "can you upload documents to chatGPT" to enhance their analysis. By addressing these issues, they can boost production speed and cut costs.

Forecasting Trends for Smart Business Decisions. Predictive analytics, a type of data analytics, uses historical data to predict future events. This can help companies anticipate changes in the market, customer needs, or potential risks, allowing them to strategize proactively.

For instance, a bank can use predictions to guess who might not pay back a loan. They use past data and today's economy to make this guess. This helps them decide who to lend to or how to prevent losses.

Data analytics offers businesses a competitive advantage by better understanding their market, customers, and operations. This deeper understanding facilitates smarter, more informed decisions that can drive growth and improve profitability.

Traditional Data Analytics: Challenges Before ChatGPT

Before ChatGPT, traditional data analytics wrestled with complexities and inefficiencies, often hindering insight extraction.


Traditional data analytics often require teams of data scientists and analysts to work tirelessly to process and interpret data. This task was even more time-consuming when working with unstructured data that didn't fit into tables and charts.

In a real-life example, imagine a big company getting thousands of emails every day. They have a team that reads these emails to understand customer feedback. They sort the feedback and look for trends or feelings. This process can take them weeks or even months.


Enterprises had to invest heavily in data infrastructure, such as servers and storage solutions. Moreover, as data science was (and still is) a specialized field, hiring skilled staff meant high salaries and training costs.

Real-world scenario: mid-sized companies that want to leverage their data must invest millions in building a robust data infrastructure. In addition, hiring a team of skilled analysts adds thousands to monthly salary costs.


Data in its raw form is often difficult to understand. Turning this data into meaningful information requires technical skills and subject matter expertise to ensure that the nuances of the data are accurately reflected.

Real-world scenario: Consider a healthcare company that collects massive amounts of patient data. Interpreting this data is about identifying patterns and understanding medical nuances, patient histories, and the effects of different treatments. This complexity requires analysts who must be experienced in data science and have a deep understanding of the healthcare industry.

Big companies had the money and skills for data analysis. Small businesses struggled and needed help to understand their data.

With ChatGPT advanced data analysis, businesses can experience a streamlined, cost-effective, and convenient approach that democratizes access to sophisticated insights.

Pros and Cons of Traditional Data Analytics

Enhancing Data Analytics with ChatGPT

Integrating ChatGPT into data analytics is a transformative step, making the entire process faster, more cost-effective, interactive, scalable, and integrated.

Real-Time Analyses: With ChatGPT, processing times are dramatically reduced. The capabilities of language models allow you to analyze and understand massive data sets instantly.

For example, an e-commerce site collects daily reviews. By leveraging a "chatGPT data analysis example", they can swiftly assess feedback and adjust their products accordingly.

Find out how chatGPT can make your e-commercial business a success.

Cost Efficiency: ChatGPT, an automated solution, minimizes human intervention, resulting in significant savings.

Interactive Queries: Traditional analytics often present results in static, predefined formats. By utilizing ChatGPT for data analysis in Excel, companies can probe deeper with additional questions, making their analyses more dynamic and tailored.

Real-world application: A hotel chain can ask, "Which location received the most positive reviews in June?" and then ask, "What was the overall praise for this location?"

Scalability: As a business grows, so does its data volume. ChatGPT's design can handle small and large data streams without sacrificing speed or accuracy.

Integration: ChatGPT is more than just a standalone solution. Its architecture allows it to become an additional feature of existing systems, extending their capabilities without needing a significant overhaul.

Here's a complete guide to intelligent business automation with ChatGPT.

To understand how to use advanced data analysis with ChatGPT, consider integrating it into an in-app online support system. This offers real-time data-driven solutions to user requests, improving user interaction and lightening the load on customer support. For businesses keen on maximizing their data utility in the digital age, this integration proves to be invaluable.

Many professionals turn to chatgpt for data analysis reddit discussions to stay updated on the latest trends and best practices in the field.

An Example of Data Analysis Using ChatGPT

Consider a startup named "EcoCup" that sells environmentally friendly coffee cups. They've been operating for a year and want to create a business plan for the next year using data from their sales and customer feedback.

An Example of Data of "EcoCup"

  • Sales in units
  • Revenue generated (assuming each cup costs $10 for simplicity)
  • Cost (assuming each cup costs $5 to produce for simplicity)
  • Net Profit (Revenue - Cost)
  • Percent of positive feedback from customers
  • Percent of negative feedback from customers
  • The most common negative feedback for each month
  • Advertising spending for each month
  • Number of new customers acquired each month

Here's a step-by-step guide for ChatGPT to analyze data and develop strategies for your business plan. Remember, the results from advanced data analysis with OpenAI depend on how accurate and complete your data is.

Step 1: Collecting and Structuring Data with ChatGPT

1 Prompt: Provide sales data for EcoCup from January to December.

Professionals often wonder, "Can GPT 4 do data analysis for my needs?" Indeed, GPT-4 excels at textual data analysis. However, for intricate numerical tasks, traditional tools remain the go-to choice.

2 Prompt: List the percentage of positive and negative feedback received each month.

Many beginners are seeking resources and tutorials on "how to use chatgpt in data science" to enhance their skills in the field.

In the modern business landscape, chatGPT stands out as a transformative AI tool, reshaping the way data visualization is approached. This generative AI leverages natural language processing, enabling data analysts to move beyond traditional programming languages.

Instead of solely relying on complex Python code, they can harness chatGPT's ability to interpret and generate code. This code produces detailed visuals and insights from large datasets, accommodating various file formats. With the chatGPT code interpreter, AI models become more accessible, allowing seamless file uploads and ensuring that machine learning models are fine-tuned to provide actionable business intelligence.

3 Prompt: What were the common negative feedback themes each month?

Step 2: Analyse the Data Using ChatGPT

1 Prompt: Analyse the sales trend for EcoCup over the year.

2 Prompt: Identify months where sales dipped and provide a possible reason based on customer feedback.

3 Prompt: Highlight the main issues customers faced throughout the year based on negative feedback percentages and themes.

Step 3: Business Plan Creation with ChatGPT

Here is a list of chatGPT prompts to help you understand and create the best business plan.

  1. Based on sales trends, suggest marketing strategies to boost sales during low-performing months.
  2. Given the feedback on pricing, propose potential solutions to address price concerns.
  3. Considering shipping delays feedback, recommend supply chain improvements.
  4. Provide suggestions on improving product durability based on customer feedback.
  5. Recommend strategies to maintain a continuous feedback loop with customers.

You can then write one summarising prompt for building a chatGPT business plan. Summarise the data analysis findings and the proposed business plan strategies based on the data provided.

Check out our Startup Tips article for more valuable prompts for chatGPT to make your business successful.

In Conclusion: Harness ChatGPT for Data-Driven Success

Imagine a small online shop using ChatGPT. It can quickly scan thousands of reviews, spot trends, and instantly tweak its marketing. This isn't a glimpse into a distant future but the present potential of AI in business.

However, with such a powerful technology at your fingertips, it's critical to integrate it correctly. If you want to unlock the true potential of AI in your application, turn to the experts. Our expertise in machine learning and chatGPT integration ensures that your app is not just AI-powered but intuitive, personalized, and success-driven.

Let's create a future where every decision is data-driven, every strategy is powered by artificial intelligence, and every success is yours.